LEGAL INFORMATION

MIAMI REBOOT RETREAT — CANCELLATION & REFUND POLICY
Total Retreat Cost: $1,650 USD
Retreat Dates: January 28 – February 1, 2026
Location: Biscayne Bay, Miami, FL
Hosted by West Door Yoga

1. Reservation & Payment Terms

• A $500 non-refundable deposit is required to reserve your space.

• The remaining balance of $1,150 may be paid in full or via monthly installments.

• Final payment is due no later than December 28, 2025 (30 days prior to the retreat).

2. Cancellation & Refund Schedule

We understand that circumstances change. If you need to cancel, the following refund policy applies:

 Before October 28, 2025 (91+ days before retreat):

• Receive a full refund of all payments made minus the $500 deposit

• You’ll be refunded $1,150 if paid in full

October 29 – November 28, 2025 (60–90 days before retreat):

• Receive a 75% refund of all payments made, minus the $500 deposit

• You’ll be refunded $862.50 if paid in full

November 29 – December 28, 2025 (30–59 days before retreat):

• Receive a 50% refund of all payments made, minus the $500 deposit

• You’ll be refunded $575 if paid in full

After December 28, 2025 (Less than 30 days before retreat):

• No refunds are available

• However, you may transfer your spot to someone else with written notice at least 14 days before the retreat

3. Transfer Option

• If you cannot attend and prefer not to request a refund, you may transfer your reservation to another individual with approval from West Door Yoga.

• Transfers must be requested in writing by January 14, 2026.

4. If West Door Yoga Cancels

If the retreat is canceled by West Door Yoga due to unforeseen circumstances (e.g., illness, natural disaster, low enrollment), you will receive a full refund of all payments made, including your deposit.
West Door Yoga is not responsible for any personal travel, airfare, or insurance expenses.

5. Travel Insurance Encouraged

To protect your retreat investment, we strongly recommend purchasing travel insurance that covers trip cancellation, delay, lost luggage, and medical emergencies.

6. Agreement & Acknowledgment

By registering for the Miami Reboot Retreat, I acknowledge that I have read, understood, and agree to all terms listed in this Cancellation & Refund Policy. I understand that the $500 deposit is non-refundable and that refunds are issued based on the timeline provided.

RETREAT WAIVER AND RELEASE OF LIABILITY AGREEMENT
West Door Yoga Retreats
Effective as of: April 15, 2025

PLEASE READ CAREFULLY. THIS IS A LEGALLY BINDING DOCUMENT. BY SIGNING THIS AGREEMENT, YOU ARE WAIVING CERTAIN LEGAL RIGHTS.

This Retreat Waiver and Release of Liability Agreement (“Agreement”) is entered into by and between the undersigned participant (“Participant” or “I”) and West Door Yoga, LLC, including its owners, officers, instructors, volunteers, employees, agents, facilitators, contractors, successors, and assigns (collectively, “Releasees”).

This Agreement applies to all retreats hosted, operated, or affiliated with West Door Yoga, including but not limited to yoga, wellness, and holistic healing retreats (“Retreat”).

1. ASSUMPTION OF RISK

I understand and acknowledge that participation in the Retreat involves inherent risks and potential hazards, including but not limited to:

• Physical exertion from yoga, hiking, swimming, movement workshops, breathwork, and dance

• Use of swimming pools, hot tubs, and fitness facilities

• Transportation to and from the Retreat (including airline, shuttle, and rideshare)

• Slips, falls, food-related illness, allergic reactions, or adverse health conditions

• Tropical weather, insects, wildlife, and natural terrain

• Emotional and psychological discomfort that may arise from group processing or personal introspection

• Loss, theft, or damage to personal property, luggage, or travel documents

• Travel-related delays, cancellations, or changes due to airline, weather, or governmental issues

• Participation in photography or video recording used in promotional content

I voluntarily assume full responsibility for all such risks, whether known or unknown, foreseen or unforeseen, and accept full responsibility for any injury, illness, damage, loss, or death that may occur as a result of my participation in the Retreat.

2. RELEASE OF LIABILITY AND WAIVER OF CLAIMS

In consideration of being permitted to attend and participate in the Retreat, I, on behalf of myself, my heirs, executors, personal representatives, assigns, and next of kin, hereby RELEASE, WAIVE, DISCHARGE, AND COVENANT NOT TO SUE the Releasees from any and all liability, claims, demands, causes of action, or damages arising out of or related to any loss, damage, injury (including death), illness, or expense that I may suffer or that may be sustained by me or my property, arising from or in connection with:

• Participation in any Retreat activity (yoga, meditation, swimming, workshops, etc.)

• Use of Retreat facilities (pool, hot tub, garden, rooms, shared spaces, etc.)

• Any food or drink consumed during the Retreat, whether prepared by a chef, staff, or participants

• Acts of negligence (but not gross negligence or intentional misconduct) by the Releasees

• Travel or transportation delays, cancellations, or changes

• Any acts of God, pandemics, governmental restrictions, or unforeseen circumstances

3. MEDICAL ACKNOWLEDGMENT AND EMERGENCY CONSENT

I certify that I am physically fit to participate in the Retreat and have not been advised otherwise by a qualified medical professional. I understand that it is my responsibility to consult with a physician prior to and regarding my participation in any physical activity.

I consent to receive emergency medical care if deemed necessary, and I agree to be financially responsible for any medical treatment incurred as a result of participation in the Retreat.

4. TRAVEL, AIRFARE, AND LUGGAGE

I understand and agree that:

• All airfare, baggage, transportation costs, and travel logistics are my sole responsibility unless explicitly included in the Retreat package

• West Door Yoga is not liable for any airline cancellation, missed flights, lost baggage, or delays

• I am responsible for obtaining travel insurance and highly encouraged to secure coverage for cancellation, delays, medical emergencies, and lost items

5. POOL, JACUZZI, AND PHYSICAL AMENITIES

I acknowledge the inherent risks involved in using swimming pools, hot tubs, saunas, and any shared or communal facilities and voluntarily assume all risk. I will abide by all safety rules and not use these amenities under the influence of alcohol or drugs.

6. FOOD & DIETARY DISCLOSURE

I understand that meals may be communal, self-prepared, or chef-prepared. I am solely responsible for managing my dietary needs and allergies and will not hold West Door Yoga or its staff liable for any allergic reaction or dietary complication.

7. MEDIA RELEASE

I grant full permission to West Door Yoga and its affiliates to use photos, videos, and audio recordings taken during the Retreat for promotional and marketing purposes, including social media, newsletters, websites, and printed materials.

8. CANCELLATION & REFUND POLICY

I acknowledge the specific cancellation policy provided at registration. I understand that:

• Retreat deposits are non-refundable

• Refunds are not granted within [X] days of the retreat start date unless otherwise specified

• No refund will be issued for late arrivals, early departures, or missed sessions

• Travel insurance is recommended to protect my investment

9. INDEMNIFICATION

I agree to indemnify and hold harmless the Releasees from any and all claims, actions, damages, costs, or expenses (including attorneys’ fees) brought by third parties as a result of my conduct, acts, or omissions during the Retreat.

10. GOVERNING LAW AND SEVERABILITY

This Agreement shall be governed by and construed in accordance with the laws of the State of New York. If any provision is held to be invalid or unenforceable, all other provisions shall remain in full force and effect.

11. ENTIRE AGREEMENT

This document reflects the entire agreement between the parties. It supersedes any and all prior agreements, whether written or oral.

PARTICIPANT ACKNOWLEDGMENT

I certify that I have read this Agreement in its entirety. I fully understand its terms, understand that I have given up substantial rights by signing it, and sign it voluntarily. I acknowledge that I am at least 18 years old and legally competent to sign this Agreement.

At West Door Yoga, we value your time and commitment and aim to provide flexibility while ensuring the sustainability of our offerings. Please review our cancellation policies for different bookings below:

Class Bookings

• Minimum Notice for Cancellation Without Penalties: Cancellations must be made at least 2 hours before the scheduled class to avoid penalties.

• Late Cancellations/No-Show Fees: Late cancellations (within 2 hours) or no-shows will result in a fee of $10 or the loss of the class credit (if part of a class package).

Workshops & Events

• Cancellation Policy: Cancellations must be made at least 7 days prior to the workshop or event to qualify for a full refund.

• Refunds or Credits for Late Cancellations: Cancellations made within 7 days of the event are non-refundable but may be eligible for a 50% credit toward a future workshop or event at the studio's discretion.

Private Sessions

• Cancellation Policy: Cancellations must be made at least 24 hours before the scheduled session to avoid penalties.

• Late Cancellations or No-Shows: Clients will be charged 50% of the session fee for cancellations made within 24 hours or 100% of the session fee for no-shows.

General Notes

• Non-Transferability: Refunds, credits, or class packages are non-transferable and may only be used by the individual who made the booking.

• Liability Waiver Reminder: By booking any classes, workshops, or private sessions, participants agree to the terms outlined in our liability waiver.

• Dispute Resolution: Any disputes related to this cancellation policy shall be resolved in accordance with the laws of New York, and the venue for any disputes shall be in Suffolk County.

• Data Protection: All personal data provided during the booking and cancellation process will be handled in accordance with our Privacy Policy.

• Payment Processing Fees: Late cancellation or no-show fees will be charged automatically to the payment method on file at the time of booking.

• Force Majeure: West Door Yoga is not liable for cancellations resulting from events beyond its control, including but not limited to natural disasters, public health emergencies, or government-mandated closures.

• Communication: All cancellations must be made via email at westdooryoga@gmail.com or through the online booking system.

• Emergencies: Exceptions may be made for emergencies at the studio’s discretion.

• Policy Updates: This policy is subject to change. Updates will be communicated via the website and email.

• Acceptance of Policy: By booking with West Door Yoga, you acknowledge and agree to the terms of this cancellation policy.

Committed to Inclusion

West Door Yoga Studios is dedicated to providing an accessible and inclusive experience for all users.

1. Accessibility Features

• Our website is designed to meet WCAG 2.1 AA standards.

• Features include keyboard navigation, text resizing, and alternative text for images.

• Our physical spaces are designed to accommodate individuals with disabilities, including accessible entrances and facilities.

2. Ongoing Efforts

We continuously work to improve accessibility across our website and physical spaces.

3. Feedback

If you encounter any accessibility barriers or have suggestions, please contact us at [Insert Contact Information]. We welcome your input to help us enhance accessibility for everyone.

4. Alternate Formats

Upon request, we can provide information in alternative formats to accommodate individual needs. Please contact us to make such a request.

Your privacy is important to us.

This Privacy Policy outlines how West Door Yoga Studios collects, uses, and protects your personal information.

1. Information We Collect

• Personal Information: Name, email address, phone number, payment details, and any information provided during registration.

• Usage Data: Information about how you interact with our website, including IP addresses, browser type, and pages visited.

• Cookies: Data collected through cookies and similar technologies to enhance user experience and analyze site traffic.

2. How We Use Your Information

• To process bookings and payments.

• To communicate with you about classes, events, and promotions.

• To improve our website and services.

• To comply with legal obligations or enforce our terms and conditions.

3. Data Sharing

• We do not sell, trade, or rent your personal information to third parties.

• We may share data with trusted third-party service providers for operational purposes (e.g., payment processing, email communications).

• We may disclose your information if required by law or to protect our legal rights.

4. Security Measures

• We implement appropriate technical and organizational measures to protect your data from unauthorized access, alteration, or disclosure.

• However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

5. Your Rights

• Access, update, or delete your personal information.

• Opt-out of promotional communications by following the unsubscribe instructions in our emails.

• Request details about how your data is used by contacting us at westdooryoga@gmail.com.

6. Cookies

• Our website uses cookies to enhance user experience and analyze site traffic.

• You can adjust your cookie settings through your browser preferences.

7. Updates to This Policy

This policy may be updated periodically. Please review it regularly for any changes.

8. Contact Information

For privacy-related inquiries, contact us.

Welcome to West Door Yoga Studios!

By accessing or using our website and services, you agree to the following terms and conditions. Please read them carefully before using our platform. If you do not agree with these terms, please refrain from using our services.

1. Services Provided

West Door Yoga Studios offers yoga classes, workshops, and related wellness services. All bookings, purchases, and participation are subject to these terms.

2. User Responsibilities

• Users must provide accurate and complete information during registration.

• Users agree to follow all studio policies and guidelines during classes and events.

• Users must not use our website or services for unlawful purposes.

3. Bookings and Payments

• All bookings are subject to availability.

• Payment is required in advance for all classes and services.

• Cancellation and refund policies will be outlined at the time of booking and must be adhered to.

• We reserve the right to modify pricing or cancel bookings at our discretion, with notice provided to affected users.

4. Liability Waiver

• Participation in yoga and wellness activities is voluntary, and users assume all risks associated with such activities.

• West Door Yoga Studios is not liable for any injuries, damages, or losses sustained during participation.

• Users should consult a medical professional before participating in physical activities, especially if they have pre-existing conditions.

5. Intellectual Property

• All content on our website, including text, images, logos, and branding, is the intellectual property of West Door Yoga Studios and may not be used without written permission.

• Unauthorized use may result in legal action.

6. Modifications to Terms

• West Door Yoga Studios reserves the right to update or modify these terms at any time without prior notice.

• Continued use of the website or services constitutes acceptance of the updated terms.

7. Governing Law

These terms are governed by the laws of New York, and any disputes will be resolved in the courts of Suffolk County.

8. Contact Information

For questions or concerns regarding these terms, please contact us at [Insert Contact Information].

I hereby agree to the following terms and conditions in consideration of being allowed to participate in any and all activities associated with West Door Yoga, classes, events, retreats, functions or field trips. 1. **Consent for Use of Likeness**: I grant West Door Yoga and its affiliates the irrevocable and unrestricted right to use, publish, display, and distribute any photographs, videos, or other media recordings in which I appear, for any purpose including, but not limited to, promotional materials, advertisements, and social media content. 2. **Release of Liability**: I understand and acknowledge that my participation in activities involves certain risks, including but not limited to physical injury or emotional discomfort. I hereby release, waive, discharge, and covenant not to sue West Door Yoga, its officers, employees, volunteers, or agents from any and all liability, claims, demands, actions, and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be sustained by me during the retreat or as a result of my participation in any activities associated with West Door Yoga, classes, events, retreats, functions or field trips. 3. **Representation of Capacity**: I represent that I am physically and mentally capable of participating in the activities offered. I understand that it is my responsibility to consult with a physician or healthcare provider before participating in any physical activity if I have any concerns about my health or ability to participate. 4. **Full Understanding and Agreement**: I have read this waiver and release of liability, fully understand its terms, and voluntarily agree to be bound by them. I understand that I am giving up substantial rights, including the right to sue, and acknowledge that I am signing this agreement freely and voluntarily without any inducement or assurance of any nature. I acknowledge that I have carefully read this waiver and release of liability and fully understand its contents. I understand that by signing this document, I am giving up legal rights and remedies and that it is binding upon me, my heirs, and my legal representatives.